GRANTS COORDINATOR
PLASTIC SOLUTIONS FUND

Bonsai Leadership Group is excited to support Plastic Solutions Fund’s search for a Grants Coordinator.

ABOUT PLASTIC SOLUTIONS FUND

Plastic Solutions Fund (PSF) is a global, U.S.-based philanthropic collaborative dedicated to tackling the crisis of plastic pollution, which threatens both human health and ecosystems worldwide.

Since its founding in 2017, PSF has focused on systemic, preventive interventions across the entire plastic lifecycle—from extraction to disposal. Recognizing that the plastics economy is driven by (and benefits) some of the most powerful vested interests worldwide, PSF is dedicated to building grassroots movements to drive meaningful change now and in the future. 

PSF is guided by its core values of equity, humility, trust, active listening, creative collaboration, and bold action. The organization believes that by fostering partnerships between civil society and philanthropy, they can amplify impact and create lasting transformation. A key achievement of PSF has been its role in the founding and continued support of the global grassroots movement Break Free From Plastic (BFFP).  Over the next five years, PSF aims to strengthen BFFP’s reach, power, and capacity. PSF also seeks to broaden the diversity of civil society organizations and movements they collaborate with to build their power in support of the transformational change we all desire. 

Learn more about Plastic Solutions Fund at www.plasticsolution.org.

THE OPPORTUNITY
The Grants Coordinator plays a vital role within the Program Team and is primarily responsible for overseeing and streamlining the grantmaking process. This includes organizing application and reporting procedures, managing decision-making workflows, and ensuring all templates and documents are fully integrated with PSF’s organizational tools.

The core objective of this position is to facilitate and ensure a user-friendly and seamless grantmaking process for the grantees, program managers, and other decision makers while aligning organizational values, principles, and strategic vision. To accomplish this, the Grants Coordinator will collaborate closely with key stakeholders and the Operations Team, which is responsible for the design and development of PSF’s tools and systems.

Reporting to the Program Director, the Grants Coordinator will have the following primary responsibilities:

Grant Application Process & Reporting

  • Maintain and regularly review the grantee application process, including the reporting template, grantmaking guidelines, and grantee guidance, in collaboration with Program Managers and with a focus on streamlining processes and reducing bureaucracy for grantees.

  • Establish and maintain open communication with grantees by sending timely reminders, providing prompt responses to inquiries, and ensuring clarity on reporting requirements and deadlines.

Grants Decision-Making Process

  • Coordinate the grant decision-making process by integrating input from the Program Team, Grants Committee, and Executive Director to ensure cohesive and informed decisions.

  • Support cross-functional integration across the Operations, Outreach, and Program teams to ensure a smooth grantmaking process.

  • Maintain the grant application process, calendar, and reminders according to guidelines to keep stakeholders engaged and informed.

  • Utilize existing tools to finalize documents required for the decision-making process.

  • Communicate the status of grant applications to decision-making stakeholders.

  • Respond to inquiries from Program Managers and other stakeholders regarding the decision-making process.

Grantmaking Tools, Processes and Systems

  • Provide feedback to ensure tools, processes, and systems developed by the Operations Team meet the needs of the Program Team.

  • Ensure the proper use of grant tools, processes, and systems by the Program Team and other stakeholders.

  • Keep grants tools and systems up to date and ensure relevant team members have accurate information.

Strategic Collaboration and Operational Liaison

  • Oversee the entire grantmaking process (from outreach to evaluation and possible renewal) to ensure templates, timelines, processes, and systems are in alignment with organizational principles and values.

  • Serve as the primary contact with the fiscal sponsor, Rockefeller Philanthropy Associates, to monitor and address issues related to due diligence, approved grants, closed grants, and payments processed.

Processing of Approved Grants

  • Transition approved grants from internal decision-making tools to FLUXX.

  • Track the progress of approved grants, particularly in the due diligence and payment stages.

  • Troubleshoot issues during grant processing.

  • Keep program managers and other relevant stakeholders informed of the status of the grants being processed.

  • Communicate with grantees to request data and resolve due diligence and payment issues.

Information Management and Storage

  • Oversee the overall administration and storage of grant-related information and reporting.

  • Keep grant status information current and accessible to relevant stakeholders.

  • Ensure consistency and integration of grant information across all organizational tools and systems.

  • Produce reports and data analysis on the technical and administrative aspects of the grantmaking processes as requested.

QUALIFICATIONS & EXPERIENCE
The Grants Coordinator role requires a detail-orientated project manager with excellent communication and interpersonal skills. 

While candidates can come from a range of backgrounds, the ideal candidate exhibits many of the following attributes and experiences described below, but need not possess them all for consideration:

  • 3+ years of work experience in project management or other relevant area. Experience with grants, philanthropy, and knowledge of environmental issues is a plus.

  • Proven ability to manage projects and grants with a strong emphasis on quality and thorough follow-through.

  • Skilled in coordinating and facilitating organizational processes effectively.

  • Excels at working independently and collaboratively with cross-functional teams and a diverse representation of people.

  • Exceptional written and verbal English communication skills.

  • Highly detail-oriented with the ability to maintain a strategic perspective and focus on the big picture.

  • Strong time management and organizational skills and able to maintain productivity despite frequent interruptions.

  • Proficiency in data management, spreadsheets, online systems, and information management.

  • Advanced expertise in Google Workspace (Gmail, Docs, Sheets, Drive) and other online systems.

  • Experience working in a remote team environment, with the flexibility to work across time zones.


TRAVEL

This role will require travel to the United States at least 1-2 times a year for organizational meetings.
 

LOCATION

This position is remote and will be based in the Philippines or Indonesia.

COMPENSATION & BENEFITS

PSF strives to provide competitive salaries dependent upon the location, qualifications, and experience of the hired candidate. The hiring salary range for each preferred location is as follows:

·       Indonesia - Rp474,971,000 to Rp593,714,000 Annually

·       Philippines - ₱1,822,000 to ₱2,277,000 Annually

In addition, PSF offers a comprehensive benefits package that includes:  

  • Paid Time Off: 25 vacation days plus four additional days during the Christmas to New Year holiday shutdown. In addition, PSF recognizes public holidays as stated in local labor laws.

  • Medical, dental, vision, and life insurance

  • Retirement plan

  • Sick, bereavement, and family leave

HOW TO APPLY

Bonsai Leadership Group has been exclusively retained for this global search. For consideration, submit your resume and a compelling cover letter outlining your qualifications and interest by applying here. Applications will be reviewed and evaluated as received. All applications, nominations, inquiries, and discussions will be considered strictly confidential. 

If you are a person with a disability and need help applying, please contact us at careers@bonsaileadershipgroup.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

EQUAL OPPORTUNITY EMPLOYER
Plastic Solutions Foundation is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. We are committed to a policy of nondiscrimination, inclusion, and equal opportunity and actively seek a diverse pool of candidates in this search.